UPDATED: Sample of Complete and Detailed RPMS Portfolios, Covers Tools, Forms,

How to gather and organize documents for RPMS Portfolio?

At the beginning of the school year, you start working to achieve your targets as required by RPMS. You need documents to show that you have done so. The following steps may guide you in gathering and organizing your RPMS documents.

  1.  Review the Results-based Performance Management System (RPMS) Tool appropriate to your level.
    • Teacher I, Teacher II and Teacher III are expected to use the tool for Teacher I-III (Proficient Teachers). Master Teacher I, Master Teacher II, Master Teacher III and Master Teacher IV must use the tool for Master Teacher I-IV (Highly Proficient Teachers). Senior High School teachers shall use the tools corresponding to their current rank/position, regardless of the years in service.
    • Things you need:
      • Copy of RPMS Tool appropriate to your level
      • Five (5) long folders or a clear book for five KRAs
      • Binder clips/ fastener
      • Original documents
      • Photocopy of the documents
      • Tabs
      • Highlighter/ marker
  2. Refer to the MOV column for the checklist of the relevant documents needed.
    • Keep relevant documents as they become available throughout the year. For example, after your Principal has observed your class and has given you the COT rating sheet or inter-observer agreement form, keep/ insert the document in the corresponding folder or envelope labeled COT Rating Sheet.
    • For easy organization, you may have a folder or envelope to contain the same kinds of documents. For example, you have an envelope containing COT rating sheet and/or inter-observer agreement form and an envelope containing your lesson plans or modified Daily Lesson Logs (DLLs). Label the envelope with the name of the document contained in it for easy retrieval later.
  3. Gather documents required by the tool. Label and organize them accordingly.
    • To prepare your documents in time for the RPMS mid-year review or year-end assessment of your Portfolio, you need to organize documents properly and accurately. In some cases, you gather/keep documents that you may not be able to use in your Portfolio. Follow these steps to ensure that only the required documents go into your Portfolio. Remember that you may have to go back and forth in the process.
    • The MOV collected after Phase 3 on the last week of April, e.g. Brigada Eskwela documentations, certificates from seminars/workshops, may be included in your Portfolio for the next rating period.
      • i.Match your documents with the objectives, the performance indicators and the MOV. You may start from Objective 1. If you are a Teacher II and you hope to achieve a rating of Very Satisfactory in Objective 1, you need: (i) 3 classroom observation tool rating sheets and/or inter-observer agreement forms showing your knowledge of content and its integration within and across curriculum teaching areas with a rating of 6; and (ii) another MOV (e.g. lesson plans/modified DLLs, instructional materials, performance tasks/test materials, or others – all showing your knowledge of content and its integration within and across subject areas) to support each COT rating sheet.
      • ii. Mark your document(s) with the objective(s) where the document(s) may be used as MOV. You may use a pencil for this. This helps you organize your MOV later on based on objectives.
      • iii. Use markers to highlight the parts of your MOV that satisfy the requirement of the objectives and the performance indicators. This facilitates the Rater’s evaluation of your documents.
      • iv. Reproduce the document(s) that may be used as MOV in other objectives. Ensure that the copies are clear.
        • Remember that one document may be used as MOV or evidence of performance for other objectives. For example, if you are a Teacher II, your COT rating sheet may contain rating or feedback about: (i) knowledge of content (Objective 1); (ii) teaching strategies that develop critical and creative thinking (Objective 3); and (iii) differentiated, developmentally appropriate learning experiences (Objective 6).
      • v. Put together documents that belong to the same objective. You may bind them together or place them in a folder marked according to objective.
      • vi. Insert documents in relevant folders as they become available.
  4. Put annotation template/document after the annotated MOV.
    • Annotations establish a connection between the evidences and the indicators. This helps the Rater facilitate the review of the RPMS Portfolio.


How to organize  RPMS Portfolio?

Now that you have prepared your documents, you are ready to organize your Portfolio for submission for mid-year review and year-end evaluation. Follow these

  1. Put together MOV of objectives that are under the same Key Result Area (KRA). Ensure that the MOV are arranged according to the list specified in the tool. MOV 1 should go first followed by other supporting MOV. You may also arrange the MOV based on dates, e.g. from most recent to oldest COT rating sheet and/or inter-observer agreement form.
  2. Use tabs labeled Objective 1, 2, 3 and so on to separate MOV under every objective. Arrange objectives in order (Objective 1, 2, 3 and so on).
  3. Use tabs labeled KRA 1, KRA 2, KRA 3 and so on to separate objectives under each KRA. Arrange KRAs in order (KRA 1, KRA 2, KRA 3 and so on).
  4. Put together all the MOV either in soft bound, ring bound or using a fastener and a folder following this sequence: KRA 1, Objective 1 and its MOV; Objective 2 and its MOV; Objective 3 and its MOV. Do the same thing for KRA 2 through KRA 5.
  5. Prepare a “Table of Contents” in your Portfolio for easy reference. See Figure 2.3.
  6. Provide a cover page in your Portfolio indicating the following: name of your school, name of Principal/Rater and current school year. See Figure 2.4 on the next page.
  7. Prepare a second copy of your Portfolio for submission to your Rater. Affix your signature on top of your name on the cover page of your Portfolio. The Rater will need the original documents to authenticate the photocopied documents.

Note the following tips to help you produce a well-prepared document and well-organized Portfolio:

  • A. Start gathering documents at the beginning of the school year.
  • B. Follow the steps in preparing your documents and organizing your Portfolio.
  • C. Check for the completeness of the documents needed by preparing a checklist.
  • D. Reproduce the documents in clear copies.
  • E. Have the photocopied documents in A4, long bond paper or whatever size available.
  • F. Label properly all the documents for easy reference.
  • G. Submit complete documents and keep them intact.
  • H. Keep your Portfolio simple yet presentable.

Keep your portfolio simple. Remember that a neat and well-organized Portfolio facilitates the assessment of your documents.



Sample of Complete and Detailed RPMS Portfolios, Covers Tools, Forms,

Complete and Detailed RPMS Portfolios with Ratings


RPMS Forms, Tools and Relevant Files




Sample RPMS Portfolios, RPMS MOVS and RPMS Covers


RPMS Eartags / Page Tags / RPMS Tabbings

  • Clarifications from DepEd BHROD


DepEd-BHROD: April 12 at 9:11 AM


Ilang paglilinaw tungkol sa Classroom Observation Tool (COT) bilang pangunahing Means of Verification (MOV) sa RPMS:

1. Ang COT ang main MOV sa mga classroom observable objectives. Ang mga ito ay Objectives 1, 2, 3, 4, 5, 6, 7, 9, 10.

2. Bawat COT ay nangangailangan ng supporting MOV.
Pumili lamang sa mga sumusunod:
a. Lesson plan
b. Instructional materials
c. Performance tasks/test materials
d. Atbp

Tandaan: Hindi lahat.

3. Mayroong prescribed checklist kung ilang objective ang io-observe sa isang observation period. Merong 4 observation period.

Ang RPMS for Proficient objectives 1, 2, 3, 4, 5, 7 ay io-observe sa 4 na observation periods. Ang objective 6 ay io-observe sa observation periods 1 and 3, objective 8 ay sa observation period 2 at ang objective 10 ay observation period 4.

Sa RPMS for Highly Proficient, ang lahat ng classroom observable objectives 1-5 ay io-observe sa lahat ng observation period.

4. Hindi total ng lahat ng indicators ang rating sa COT. Tinitingnan ang rating PER OBJECTIVE.

Halimbawa, para makuha ang rating sa Objective 1, kukunin nyo ang rating ng Objective 1 sa lahat ng COT nyo. Iyun ang ikocompute nyo.

5. Hindi ina-average ang rating ng COT. Sa pagcompute ng rating ng COT, magkakaroon muna ng transmutation ng rating ng COT sa RPMS rating scale. Ang transmuted rating ang i-average. Ito ang magiging basehan ng RPMS rating for Quality.

Halimbawa, si Teacher Kate ay ipinasang 4 COT na iba-iba ang rating.

COT 1 – 5
COT 2 – 6
COT 3 – 6
COT 4 – 7

COT 1 – 5 = 3
COT 2 – 6 = 4
COT 3 – 6 = 4
COT 4 – 7 = 5
Total: 16/4
Average: 4
Adjectival Rating: Very Satisfactory

6. Kung ilan po ang sinubmit na COT, iyon din po ang bilang ng divisor. Kung dalawa lang po ang COT, dapat divided by 2.

7. 4 COT ang kelangang ipasa para makakuha ng Outstanding. Sa year 1, maaaring di makakuha ng 4 COT agad. Okay lang po yun, pero bababa ang rating sa Efficiency.

8. Bilang MOV, maaaring gamitin ang COT at ang supporting MOV nito (e.g. LP) sa Objectives 1-7. Di na kelangang iphotocopy isa-isa per MOV. Pero pwede pa ring iphotocopy 7-9 times kung nanaisin.

Ating basahin ng mabuti ang RPMS Manual para lubos nating maintindihan ang proseso.

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